Case 01 · Drover Fencing Co.
Quote to paid, in one command
The problem
Every job started with an hour of admin
Hand-typed quotes, forgotten deposits, job sheets and materials priced from scratch, then invoicing at the end — all run off a Facebook page and a Gmail inbox. Hours of back-office work per job, before a post ever went in the ground.
The system we built
One file, one command, the whole back office
We wired the admin around the tools already in use — no CRM, no monthly software. Every job lives in a single source of truth. One command turns rough site notes into a branded quote, a job sheet and a materials list — numbered, priced, deposit split automatically. A dashboard tracks what's quoted, won and owed; payment reminders draft themselves in Gmail; jobs book and follow up through the calendar.
The system, end to end
INPUT
Site notes
scribbled in the customer's yard
ENGINE
jobs.json
one file · one source of truth
RUN
$ render
one command, three documents
Produces, on brand
Quote
numbered · priced · deposit split 50/50
Job Sheet
the crew's plain on-site working doc
Materials List
priced from a saved supplier catalog
And it keeps running
Dashboard
quoted · won · owed
Reminders
deposit & overdue drafts in Gmail
Calendar
booking + follow-up